Academic Guideline

 1. Lectures and Lab works

Students have to follow the lectures, lab works, practice and other activities based on their study plan with orderly and organized based on the applied condition.

1. The lecture conducts face-to-face as many as 16 weeks each semester. For 1 credit course the lecture held 1 hour each week with 50 minutes long. For 2 credits course, the lecture held 2 hours or 2 x 50 minutes each week. The course with 2,1 credits is a course with 2 credits and 1 credit for lab work. Among offered courses, there are some prerequisite courses which can be selected. For a prerequisite course, it can only take after the course that is set as prerequisite has been done with exam’s score is D.

2. A course can be held (sustained) if only there are 10 (ten) students (minimum) who take the course. If the students are less than 10 (ten), the course will be cancelled and students are allowed to take other courses by changing their study plan.

3. Lab work is an activity at lab or field which is similar with 3 hours per week on one semester that have to be done by the students themselves. The lab work is led by an assistant under supervision the course’s lecturer. In practice, the assistant can be assisted by a Ko assistant (Ko As). There is any part of the lab work that can be left by the students. Every results of the lab work must be signed by the Ko As. After the lab work completed, students have to account the results. This activity called response. students who had their response will be given a satisfaction letter with the list of lab work’s score, between A and D. For students who cannot done their lab work in a specified time, they will be given a T score. If within 2 (two) weeks after the schedule of the next semester begin, the task cannot be resolved, the lab work is aborted.

4. If on the implementation of a lecture or lab work there are students (individuals or groups) damage the equipments / supplies for the lecture or lab work, the student (individual or group) is forced to replace / repair the equipments. The lab work score or final score of courses cannot appear if the obligation is not fulfilled. This rule also applies when students carry out the field practice.

2. Field Lecture
Forest Management Internship Practices and KKN, besides lectures and lab works, students of Faculty of Forestry have to have a practice. The practice aim is to enrich or match the theory that they have had from the lecture/ lab work, with a forestry practice in the field. So, the practice is very important for students to build the creative skill. There are 2(two) compulsory practice at Faculty of Forestry UGM: field lecture and forest management practice. There is explanation from each object of the field practice:

a. Introduction to Forestry Science (PIK)
This practice is one of Forestry Science practice. This practice aims to provide initial supplies to students at the beginning in order to know the forests and forestry in general. It is held at the end of the first semester and as legal terms to get the final score of PIK courses for students who have taken PIK score.

b. Field Lecture 1 (0,1) credit (Faculty Compulsory)
The field lecture is a compulsory activity for students of Faculty of Forestry which is held at the end of fourth semester, and has been done the subjects at least 30 credits including Forest Soil Science course, Dendrology, Silvica, and Forest Ecology 1. Field lecture which has 1 credit is implemented in locations that represent such Baturaden, Tritih, Nusakambangan, etc. for about three days, aims to identify various types of forest, forest engineering activities, and how to manage the forest area.

c. Forest Management Practice 3 (0,3) credits (Faculty Compulsory)
This practice is compulsory activity for students of Faculty of Forestry, and it can be followed by the students after having 80 credits subjects (the detail of MK can be seen on attachment 1, and had done prerequisite Field Lecture. This practice held at Getas for about 3 (three) weeks. The aim is to train students on applying the theory that they have taken into the real practice at field, and equip them with skills and experience in every activity of forest management. The practice material consists of all aspects of forest including: planning, structuring, planting, maintaining, harvesting, processing, and marketing of forest products.  28 Academic Guidance.

d. Intensive Silviculture Practice 1 (0,1) credit (Department Compulsory)
This practice is required to follow by students of Silviculture Department who has done the prerequisite course, Field Lecture and Forest Management (Getas practice), and has taken Tree Physiology course. This practice with 1 credit is held at KPH Jember and surroundings, for about a week, to learn Plantation Forest Management with intensive silviculture, especially kind of Pinus merkusii Jungh. et de Vriese. The learnt material is: a production process and plant breeding seed test, land preparation and plant manufacture, plant maintenance, pemeliharaan tanaman, community forest introduction and agro forestry, and forest protection and forest land.

e. Industrial practice 2 (0,2) credits (Department Compulsory)
This practice is required to students of Forest Products Technology Department who has done the prerequisite course, Field Lecture and Forest management (Getas practice), and has taken the prerequisite course. This 2 credits practice is held in a month at industries which are connected to the forest management activity, such as saw industry, plywood, pulp and paper, furniture and handicraft, gondorukem, turpentine, eucalyptus oil, etc.  The learnt material is: Industrial management especially connected to the plan and activity of technical provision and selection of raw materials, production process, employment, quality control, waste handling, and marketing.  The election of the practice place is chosen by students, according to the field of interest.

f. Forest Resources Conservation Practice 1 (0,1) credit (Department Compulsory)
This practice is required for students of Forest Resources Conservation Department who has done the prerequisite course, Field Lecture and Forest Management (Getas practice), and has got D score for Conservation Area Management course.  This 1 credit practice is held in a week at conservation area, such as: natural reserves area (sanctuary, suaka margasatwa, biosphere reserve) and conservation area (national park, forest park, natural park). This practice is intended to learn about the planning of conservation area management and implementation technique of conservation area management. 

g. Internship 2 (2,0) credits (Optional)
Internship practice is an optional course subject which is a full-time activity at institution which s connected to  a forestry sector. The Internship practice is provided for all students from all departments at Faculty of Forestry UGM, with a requirement that students must have completed the forest management practice. The internship is held about 2 months minimum, with 2 credits.  The work process of this internship is held according to the institution’s instruction which become the remote object of the Filed Lecturer Supervision (DPL PKM). DPL PKM derived from the personal staff of the institutions where the students carry out PKM appointed by Decree of the Dean of Faculty of Forestry Univeritas Gadjah Mada. Students who have been following Internship practice for a minimum of 2 months, and passed by the lecturer, besides will get a work experience, students will also get internship certificate from the object’s institution, a certificate that can be considered equivalent to a certificate of work experience. Students who are going to take a internship course, they can apply themselves to general practice division.

h. Kuliah Keria Nyata 3 (0,3) credits (University Compulsory)

Besides Field Lecture and General Practice, students of Faculty of Forestry UGM also have to have a Kuliah Kerja Nyata (KKN). This activity is an integrated University program. In implementing KKN students of Faculty of Forestry work with students from other faculties. The task to be done is to give guidance to the community with real action to solve the problems of development in KKN location. To follow KKN, students have to pass the exam by completing at least 120 and at the time of KKN, students are allowed to follow 1 (one) course, which s a repeated subject.  To avoid the loss of time, it would be better if the KKN held while students are doing their Graduating Paper or they had complete all of the theory courses. Students  can also use time efficiently by taking KKN on the short semester. Besides, other kinds of KKN are also offered, such as: thematic KKN, etc.

3. Graduating Paper (GP) and GP test
a. Graduating Paper
Graduating paper (GP) is a science work written by student as the last requirement to end the study. The Graduating Paper objective is o train students to conduct a complete research, starting from  knowing and formulating problems, formulating the research objectives and hypothesis, designing ways (methodology) of data collection and analysis, writing a research report and accountable for academic results. The Graduating Paper can be taken by students if they already took 120 credits and minimum GPA is 2.00. The necessary elements to write graduating paper is already learnt since first semester, in class lecture, lab work, and field practice. Therefore, students are able to prepare the title or topic of their graduating paper as early as possible to shorten their study period. The Graduating paper’s topic of course reflects the department that they follow or based on their interest. The Graduating paper Lecturer Supervising is appointed according to the field of study and set by Graduating paper Commission on each department. The guidelines for the writing of proposal, seminar, graduating paper are written separately from this book.

b. Graduating Paper Test
Graduating paper test is an evaluation of writing, students’ graduating paper which is held by the faculty.  Requirements to pass the graduating paper exam is students have pass the required course (min 146 credits), with larger or similar GPA 2,00; D score is not more than 25% from credits’ total (Pancasila and religion min. C); listed as decision “graduating paper’ at the KRS on the related semester;  registered as UGM student. The Academic Guide of Faculty of Forestry, the graduating paper test is conducted 2 until 2,5 hours. There are 3 (three) or 4 (four) lecturers (if GP Supervisor is a mentor). The examiners team is determined by the Dean or Vice Dean of Academic Affairs on the proposes of the Division’s chairman. The GP test assessment can be divided into 2 parts, namely:

1. Assessment of the GP manuscript material includes GP material, methodology, research objective, hypothesis formula, explanation, writing systematic, language and writing format.

2. Assessment of responsibility includes mastering the materials, methodology, argumentation, presentation and appearance.

Managing Education

1. Registration

Every semester students have to registries themselves according to the schedule at the academic calendar. Re-registration is held on Academic Administration Biro Registration Division (BAA) UGM, Jl. Kinanti, Barek (north side of MM UGM), which are:

a. New Students

The registration of the new students is held based on the process at UGM (see University Registration Guidance at UM UGM office)

b. Old students

1. Each student has to re-register administration and academic) at the beginning of each semester which schedule is set by university according to the academic calendar.

2. Students who will re- register are required to qualify the following conditions:

• Letter of re-registration permission for the current semester is got from the Dean or an authorized person.  

• Previous semester Student Card or the last student card for students who interrupt the study.

• Receipt of Payment of SPP and other fees for the semester. Students who are non-active without a permit must pay the full tuition for the non-active period.

• Black and white passport photo (3x4cm), do not use sunglasses.

3. Students who are interrupt the study less than 2 years have to attach the Letter of Re-Active Permission from the Dean and students who are interrupt the study more than 2 years have to attach the Letter of Re-active Permission from the Rector.

4. Re-Registration has to do by students themselves and fill the registration form provided by the faculty.

5. Students who are completed the registration could get a student card for one semester.

6. Students who are late to have re-registration, they have to get a special permission from the Dean or an authorized person.

7. Students who did not do re-registration, the students’ status is cancelled and they do not allowed to follow the academic activities and use the facilities.  

8. Students who are mentioned in point 7 have to report in write to the Dean.

2. Late Registration

Students who are late to re-registration are not allowed to follow all of the academic activities on that semester. Students have to report to the Dean of Faculty of Forestry UGM in order to get a letter of permission of not joining the academic activities (non-active permission). The report of the delay has to do as soon as possible, not later than 2 months after the re-registration is closed, in the middle of November for the first semester, and in the end of April for the second semester.  If those students did not report to the Dean of Faculty of Forestry UGM and did not get a non-active letter, the non-active period will be calculated related to limit of the study period.

3. Study Leave

Student can apply study -leave permission to the Dean or Rector, after passing four-first semester. The study -leave for 1 until 4 semesters is proposed to the Dean, and more than 4 semesters is proposed to the Rector. The course-leave is given not more than 10 semesters.
Toward the end of the study leave, student has to propose the re-active application according to the study leave application. If the study-leave less than 4 semesters, the re-active application is proposed to the Dean, but more than 4 semesters is proposed to the Rector. If the active application filed more than 5 years from the time in question had been granted inactive permission, students lose their rights to study at Universitas Gadjah Mada.
During the study leave, all students’ academic activities are not calculated on the study evaluation.  
Terms of re-registration after the study-leave are:

- Last student card
- Letter of Non-active permission
- Letter of re-active permission

Register to the special counter at BAA Registration Division, UGM, Jl. Kinanti, Barek (north side of MM UGM) based on the applied conditions.

4. Academic Sanctions

Students who are convicted of academic fraud or breach, academic sanction will be given.  Examples of fraud or violation, such as:

- Doing task or practice report for other students.

- Cooperate in doing a test
- Tracing/ copying another person research.

- Violating other educational ethic code.
- Falsify the exam or lab work score.
Forms of academic penalties may vary according to severity of offense. Examples of a mild punishment are: the exam’s score is cancelled and students have to repeat the exam, lab work cancellation, etc. Examples of hard punishment are varying from the suspension for about 1 or more semesters until removed from Faculty of Forestry UGM.  During the suspension, the suspension time is calculated on the study evaluation.

5. The Regulation of Middle and Final Exam

1. Exam participants are those who are registered as students in the current semester.

2. Exam participants may enter the room after welcomed by the Exam Supervisor.

3. Exam participants are not allowed to move the seats inside the exam room.

4. After allowed by the exam supervisor, the participants can read the exam questions.  

5. Exam participants have to sign the attendance list (3 copies) and show the Student Card/ Exam Card at the current semester to the exam supervisor.

6. Exam participants are not allowed to lend written instruments or book each other (fr the open book exam).

7. During the exam, the participants are now allowed to talking, whispering, seeing other students’ work, or giving a chance to see their own work.  Demand of an explanation can only be filed to the exam supervisor by showing hands.

8. Exam participants can leave the exam room quietly after 20 minutes, and the work’s paper is submitted to the exam supervisor. The submitted exam paper is not allowed to get back.

9. Exam participants who violate the regulations will be reprimanded by the exam supervisor. If the violation continues on the next reprimand, the exam supervisor is allowed to bring out the participant from the exam room and failed the exam.

10. Exam participants who did not heed the supervisor will get academic sanctions from Faculty of Forestry UGM.   

11. Exam participants who came 20 minutes after the exam begin, they cannot join the exam and/or the exam is cancelled.

12. Exam participants, who face a conflict / face the same exam time for two / more courses, have to report to the Educational Sub Division before the exam starts to set the solution.  

13. Exam participants shall be deemed to know the regulations examination including exam schedules and changes.

14. Others

15. Things that are not mentioned in this Exam Regulations will be announced later.

In principle, there is no late exam. But it could be given to the exam participant for 2 reasons:

1. The exam participant is sick and hospitalized, with provisions to report to the Board of Faculty not later than 3 days since the hospitalized, completed with an information letter from the Head of the Hospital (not a doctor’s certificate). The follow-up exam is only valid for the subject which the schedule is on the day when the student is hospitalized until the third day after discharge from hospital.

2. If parents or sibling dies, the exam participants immediately submit a certificate from RT/RW/ Kepala Desa  where the parents live. The certificate must be submitted to the Board of Faculty (1st Vice Dean) not later than 3 (three) days after the day. The follow-up exam is only valid for subjects which the schedule is on that day until 5 (five) days after.     

16. Things that are not mentioned on this Exam Regulations, it will be announced later.

Educational System

Along the UGM’s way to become a research University and as BHMN (Badan Hukum Milik Negara/ State Owned Legal Entity), learning paradigm is also changed from teacher centered into student centered learning (SCL). All courses at Faculty of Forestry UGM is held using Semester Credit System (SKS). This system of education implementation is intended to:

1. Providing students opportunity to plan their study in accordance with their ability and the available time.

2. Providing opportunity to follow education activity in accordance with their interests, talents, and abilities.

3. Providing facility of students’ abilities evaluation system.

Educational Administration

Academic administration is set in Faculty and University levels. The academic administration is available on one system, which is supporting facility on planning, organizing, and evaluating the educational implementation.
1. Administration Requirements
In the implementation of academic activities, there are several things to note:
a. Instructions and provisions

• Academic calendar containing:

Time order of begin and end course activities, exam periods, exam results announcement.

• Type, position, and nature of courses in accordance with the steps, and weight of each credit for each course.

• Courses that require prerequisites or practicum will be listed clearly. Courses that require prerequisites are allowed only if the prerequisite courses taken have taken first with a minimum value of D.

b. Academic Guidance by Academic Supervisor

• The academic guidance is given in the form of academic and non academic counseling, and basically can be done every time by the academic supervisor.

• Guidance in the form of a study plan provided in the beginning of the semester.

 
2. Academic Administration Implementation
Academic administration held in every semester, and the implementation arranged in several stages, as follows:

• Preparation of Registration

• KRS fulfillment which is signed by Academic Supervisor.

• Implementation of course, practicum, and practice.

• Exam and Exam results announcement.

• Recording the score of exam result.

a. Preparation of Registration
On each semester, students will decide the courses that they will take, on the future semester. In this case, students have to prepare themselves before the registration day. They have to prepare:

• Kartu rencana studi (KRS).

• Kartu hasil studi (KHS)/ Course Record

• Set of scores

• Student Card

• Kartu perubahan rencana studi (KPRS).
  KPRS is needed if there is a change in KRS because of some reasons, such as: the same course time, cancellation of courses due to the small number of followers, etc.

b.Fulfillment of Kartu Rencana Studi (KRS)
The fulfillment of KRS must be carried out according to the established procedure. The KRS fulfillment time is set by Faculty and announced before the registration start. KRS registration outside the scheduled time is only allowed for students who are doing the task by the faculty by asking faculty permission. When students are doing a registration, they have to show their valid student card.
 
On that registration, if everything has been considered eligible, students will be given a sheet of instruction, KRS and previous semester KHS. KRS fulfillment cannot be delegated to others, except with written authorization given by the Dean for some reason. The delay KRS fulfillment will will result in the emergence of difficulties, such as: the inclusion students’ name as the course, practicum and practice participant for those whom follow course, practicum, and practice.

The changes of KRS can be done not later than 2 weeks after the lectures take place according to schedule on academic calendar. The cancellation of lectures, not changes of KRS, can be done not later than 3 weeks after the lectures take place according to the schedule on academic calendar. That cancellation is notified to the Academic Supervisor and known by the Education sub-division. If the provisions are not fulfilled, the cancellation of courses considered unauthorized and E score is given for the relevant courses, and still considered in the GPA. The procedure of the cancellation of subjects is similar with the KRS fulfillment procedure.

c. Example of Study Plan

Basically, students can plan when they’d finished their studies with the study plan as a whole. At the first semester, all students were given the same opportunity to take 22 credits. The next credit in the next semester is depending on the GPA.

To help students plan their study, below are some explanations:

An example of study plan made for guidance for beginner students in planning their undergraduate study at Faculty of Forestry UGM. This example of scheduling is made for average students who are allowed to take 18 credits each semester after first semester. Based on this condition, it can be expected that the study will be completed in 9 semesters.

Download table of an example of study plan

(here)

Educational System

Along the UGM’s way to become a research University and as BHMN (Badan Hukum Milik Negara/ State Owned Legal Entity), learning paradigm is also changed from teacher centered into student centered learning (SCL). All courses at Faculty of Forestry UGM is held using Semester Credit System (SKS). This system of education implementation is intended to:

1. Providing students opportunity to plan their study in accordance with their ability and the available time.

2. Providing opportunity to follow education activity in accordance with their interests, talents, and abilities.

3. Providing facility of students’ abilities evaluation system.